When planning your next exhibition, it’s vital to understand what goes into a successful stand – from the first conversation to the final on-site build. A smooth, well-managed process not only saves time and stress but ensures your brand stands out where it matters most. At 01EX, we work closely with our clients through every stage of the exhibition preparation process, bringing design ideas to life with precision, creativity and care. Here’s what you can expect when you partner with us.

One of the most noticeable features of the stand was the wood laminate finish that covered most surfaces. This choice created a natural and warm atmosphere, combining both style and durability. The wood laminate finish gave the stand a sleek and polished look, helping to create a professional setting where visitors could feel comfortable and engaged.

A key design element was the custom slatted feature wall. This wall was enhanced by the addition of a real planting wall, which introduced fresh greenery and a natural texture. The combination of these elements brought life to the space and helped the stand stand out on the exhibition floor by adding visual interest and depth.

Step 1: Initial Brief & Discovery

Every great stand begins with a strong foundation. Our team will work with you to explore your objectives, audience, space allocation and budget. This is a critical stage in exhibition preparation, as it sets the tone for everything to follow. Whether you’re launching a new product or elevating brand visibility, we’ll align the stand’s concept with your goals.

We also refer to this stage as the preparation of exhibition requirements – understanding what success looks like and ensuring it’s achievable within time and space constraints.

Step 2: Creative Concept & Design

With a clear brief in place, our in-house design team gets to work. Using advanced 3D visualisation and CAD software, we develop stand concepts that combine functionality with visual impact.

At this stage of your exhibition preparation, we begin considering how customers will flow through the space, how products will be displayed, and how lighting and materials can elevate the brand experience. All designs are tailored, and no detail is overlooked.

Step 3: Project Management & Production

Once a design is approved, our project managers take the reins. Every element – from graphics and flooring to AV and bespoke joinery – is tracked and scheduled in line with your deadlines.

This is the part of the exhibition preparation checklist that brings everything together: timelines, risk management, pre-build sign-offs and production quality control. With our in-house workshop and fabrication capabilities, we maintain control over build quality and timelines, ensuring consistency and reliability.

Step 4: Pre-Event Logistics

Transport, storage, stand installation schedules and health & safety compliance are all vital components of the preparation of exhibition delivery. Our logistics team coordinates every aspect, whether it’s for a UK venue or an international show.

We also brief your team on how to make the most of the stand on the day – part of a complete exhibition preparation checklist that leaves nothing to chance.

Step 5: On-Site Installation & Handover

We arrive on-site, build your stand, test all elements, and hand over a fully functional, branded space – ready to wow your visitors. Because so much of the hard work has already been done during earlier exhibition preparation, install days are smooth, quick and stress-free.

Our team remains on hand to resolve last-minute tweaks, provide maintenance during the show, and help with breakdown or storage after the event.