Introduction

• Start with a brief introduction to your company and the purpose of the exhibition.
• Provide some background information about your company, industry, and any previous exhibitions you’ve participated in.
• Clearly outline the main objectives you want to achieve with the exhibition stand.
• These could include showcasing new products, increasing brand visibility, generating leads or networking.

Design Concept

• Share your vision for the exhibition stand’s design concept.
• List of the exhibitions you intend to participate in, while considering the possibility of reusing the stand for these events.
• Size and Location of exhibition stand space booked.
• Mention any branding guidelines that must be incorporated
• Outline the key elements and requirements of the stand including; Interactive Displays, Reception Counters, Storage / Meeting Area, Lighting, Audio Visual, Power, Graphics, Flooring, Furniture, Hospitality, Exhibition Promotional Staff and any specific design ideas or concepts you have in mind.

Timeline

• Provide a timeline for the project, including important milestones such as design approval, construction, and installation.
• Make sure to keep an eye out for the early bird rates offered by organisers to guarantee you secure the most favourable pricing!

Budget

• Specify your budget for the project. This will help potential vendors understand the financial constraints they need to work within.

Appendices

• Include any additional information that may be helpful, such as floor plans or images of previous exhibition stands.

Tender Submission

• Clearly state the deadline for proposal submission, including date and time.

Evaluation Criteria

• Explain how you will evaluate vendor proposals. This might include factors like design creativity, cost-effectiveness, past experience, and references.

Contact Information:

• Provide a contact person’s name, email address, and phone number for enquiries and clarifications regarding the tender.
• Final submission date for all tenders.